REGULAR MEETING 7:00 PM
CITY OF CASSELTON
Monday, June 7, 2010
Council Chambers
Present: Mayor McConnell, Councilmen Anderson, Spooner, Sinner, Silbernagel, Wangler, and Tillisch.
Also Present: City Attorney Del Losing, Public Works Supervisor Kevin Mayer, City Engineers Brandon Oye and Kyle Meyer, Cass County Deputy Jeff Arth, Diane Spoerel, Gary Spoerel, Ralph Nelson, David Piper, Kim Larson, Paulette Schmidt, Administrative Assistant Anita Hovland, Auditor Brandy Pyle, Cass County Reporter Amanda Gades.
Anderson made a motion seconded by Sinner to approve the minutes of May 3, City Attorney's Report, Police Report, Municipal Judge's Report, and the delinquent utilities list. All voted aye on roll call vote; motion passed.
Silbernagel made a motion, seconded by Tillisch to approve the bills listed below and the financial reports for May. General fund $432,161.99; Special Revenue Fund $88,411.23; Debt Service Fund $370,755.22; Construction Funds $843,751.80; Special Assessments $490,150.71; Enterprise Funds $693,979.02; Trust and Agency Fund $22,885.59; total $2,942,095.56. All voted aye on roll call vote; motion passed.
The council discussed the balance in the water fund with regards to the State Audit. The Public Works Department have found and fixed a couple of the leaks. The city's budget is looking as it should at this time of year.
| Renae Adelman | $100.00 | Kaufman Construction | $7,744.67 | |
| AFLAC | $189.86 | Dustin Kennedy | $100.00 | |
| Ameripride | $119.99 | Rick Koening | $100.00 | |
| Border States Electric | $320.78 | Gabe Kost | $100.00 | |
| Bremer | $2,941.96 | Karlyne Kovar | $100.00 | |
| Burgum Law | $1,350.00 | Mac's Inc | $50.96 | |
| CC Reporter | $557.74 | ND Municipal Finance Off. | $30.00 | |
| CC Treasurer | $9,868.58 | Minot State Univ | $135.00 | |
| Casselton Drug | $3.59 | ND League of Cities | $365.00 | |
| CC Electric | $712.54 | ND One Call | $107.90 | |
| Casselton Lumber | $23.68 | New Horizons Electric | $239.55 | |
| Cass Rural Water | $22,875.57 | ND Dept of Commerce | $381.09 | |
| Central Sales | $491.82 | OK Tire | $449.34 | |
| Choice Financial | $76.94 | Orbitcom | $291.02 | |
| City of Fargo | $4,375.60 | Ottertail Power | $3,749.53 | |
| T Dschaak | $160.45 | Overhead Door Co | $2,825.00 | |
| Expressway | $159.90 | Cass Parks and Rec | $200.00 | |
| Fgo Water Equip | $1,889.56 | Paul Bunyan Tree Service | $70.00 | |
| Farm Plan | $55.40 | ND State Plumbing Bd | $25.00 | |
| Sheyenne Gardens | $1,002.40 | Dennis Radermacher | $200.00 | |
| Gerdau Ameristeel | $43.33 | Sam's Club | $84.64 | |
| Cottonwood Golf Club | $1,500.00 | Schlagel Petro Serve | $2,922.66 | |
| Governors Inn906.24 | John Short | $16.67 | ||
| Dennis Gross | $23.31 | SRF Consulting | $812.83 | |
| Joni Groves | $100.00 | S&S Landscaping | $705.45 | |
| Hardware Hank | $172.97 | Sturdevant's | $501.63 | |
| Haugen Cleaning | $405.00 | Swanston Equipment | $2,371.68 | |
| Jeff Haugen | $100.00 | Sweeney Controls | $1,400.63 | |
| Hawkins Chemical | $775.95 | Team Lab | $1,497.00 | |
| John Hejl | $100.00 | USPS | $100.00 | |
| Reed Hoffman | $100.00 | Mike Van Dyke | $56.89 | |
| Rachel Hofstrand | $100.00 | Verizon Wireless | $142.25 | |
| Kim Homan | $100.00 | City of West Fargo | $140.00 | |
| Lowell Jahnke | $100.00 | Wisnewski's Top Cut Tree | $200.00 | |
| Jayhawk Software | $425.00 Xcel | $89.94 | ||
| Jerry's Excavating | $15,240.51 | Johnson Pest Control | $55.00 | |
| Bill Kapaun, JR | $100.00 | Total | $95,930.00 |
Correspondence was received from the Silbernagel family; condolences were extended to both Pete and Phil on the deaths of their mothers this past month.
City Engineer Brandon Oye reported on the status of the Swan Creek project. Seeding of the diversion should be completed soon. Damage on the gravel road near Club 94 has been graded.
Bridge at golf course: Ralph Nelson approached the council with bridge concerns that were addressed at the last meeting including the location and the hiring of an engineer to research the structure to make sure it exceeds the 100-year flood plain. Mayor McConnell said that an engineer would need to sign off on the project before it can move forward. Oye has been in contact with the water resource district engineer. Nelson estimates the cost to be between $3000 and $3500 including steel and cement. He was wondering if the city would be able to help with the costs. Motion by Anderson, seconded by Silbernagel to approve $1500 from the General Fund for the project. All voted aye on roll call vote; motion passed.
Computers: Auditor Pyle and Mark Tinguely reviewed the bids from S&L Computer Services, Midnight Solutions, and Ignus Technologies. Motion by Wangler, seconded by Anderson to accept low bid from Midnight Solutions. All voted aye on roll call vote except Spooner who abstained; motion passed.
Maple River Grain & Agronomy: City Attorney Del Losing summarized the MRG&A TIF project. Motion by Sinner, seconded by Silbernagel to accept the addendum to the developers agreement and proceed with the project. All voted aye on roll call vote; motion passed.
Renaissance Zone project request for First State Bank of ND: Dave Piper from the Renaissance Zone Authority recommended approval of the proposed project. CEO Kim Larson explained that it will centralize some of their administrative offices and create about 3 new positions. Silbernagel made motion, seconded by Sinner to approve the project application. All voted aye on roll call vote; motion passed.
Summerfest: Summerfest committee member Ron Mueller distributed posters and gave a brief summary of the events. Deann Grommesh was again hired as coordinator.
Sales Tax application: Motion by Spooner, seconded by Sinner to deny Parks and Rec request for $3000 for flower baskets. All voted aye on roll call vote; motion passed.
Municipal Airport: Motion by Anderson, seconded by Tillisch to appoint Richard Herring to finish out the 3-yr term of the late Pete Kieffer, and to reappoint Bernie Sinner to a 5-yr term. All voted aye on roll call vote; motion passed.
Planning and Zoning appointments: Motion by Tillisch, seconded by Silbernagel to appoint Jan Irby to a 5-yr term. All voted aye on roll call vote; motion passed.
Raffle Permits: Motion by Spooner, seconded by Sinner to approve raffle permits for Swanks Car Club and Central Cass School. All vote aye on roll call vote; motion passed.
Habiger/City lot: The Habiger power of attorney did not accept the only bid of $17,000. Council wondered if other means of selling the property could be used according to city ordinance and NDCC. Losing stated that the city, by ordinance, is allowed only to offer the property on bids; it may not sell through a real estate broker listing. The Habiger Estate is willing to bid the property out one more time.
Dalrymple Development: City Engineer Kyle Meyer distributed a preliminary plat map of the Dalrymple addition. The property needs to be annexed then platted before Planning and Zoning will review. At that time, they will make a recommendation to the council. Council discussed issues and concerns with past developments and level of risks involved, different financing options, and how the TIF districts are used. No action needed at this time.
Out of town Dirt Requests - Dennis Radermacher 1200 yds clay, SB&B 200 yds, Glacier Enterprises 1800 yds clay. Motion by Spooner, seconded by Silbernagel to approve. All voted aye on roll call vote; motion passed.
DOT Agreement for Safe Route To School project: Council discussed concerns of filling in ditches and possible revisions to final plan. Meyer stated that any revisions would require a Change Order to be submitted and renegotiated with the contractor. Motion by Silbernagel, seconded by Wangler to approve NDDOT agreement for the SRTS project. All voted aye on roll call vote; motion passed. Motion by Silbernagel, seconded by Anderson to have Meyer and Public Works Supervisor Kevin Mayer look into alternate sidewalk options. All voted aye on roll call vote; motion passed.
Whistle Free question: Councilmen Wangler inquired how the election will affect the future of the project. Mayor McConnell stated that if the advisory vote is resoundingly defeated, issue would be dead. If the majority vote in favor, then the project will continue ahead.
Skid steer: Mayor McConnell and PWS Mayer presented information on needs and uses for a skid steer. Also talked about funding and estimated costs. The equipment would be used to repair damages to the lagoon cell. It would also be used in the recycling program. Mayer will mail out bid requests and present the results at the July meeting.
The council reorganizational meeting will be Tuesday, June 22nd at 7:00 PM.
Next regular council meeting will be July 12th.
Motion to adjourn at 8:50 p.m.
Anita Hovland
Administrative Assistant
Final Meeting 7:00 PM
CITY OF CASSELTON
Monday, June 22, 2010
Council Chambers
Present: Mayor McConnell, Councilmen Silbernagel, Tillisch, Spooner, Wangler, Sinner, and Anderson
Also Present: City Attorney Del Losing, City Engineers Brandon and Kyle Meyer, Public Works Supervisor Kevin Mayer, Auditor Brandy Pyle.
Guests: Joanne Bissett, Paul Spooner, Rube Braaten, Steve Wagner, Kya Schroeder, Steve Link, Diane Sporell, June Reitan and Amanda Gadas
Mayor McConnell called the meeting to order.
Reorganization meeting called to order
Whistle Free Zone Project, to move forward with project and grant application- Approved. Councilman Silbernagel made a motion, seconded by Tillisch to move forward with the Whistle Free Zone and to apply for the grant through NDDOT. All voted aye on roll call vote; motion passed.
Safe Routes to School to Accept Bid and Award Contract to Opp Construction- Approved. City Engineers Kyle Meyer and Brandon Oye presented the bid tabulation sheet from the bid letting on June 18, 2010. The lowest bid was from Opp Construction at $329,620.09. This included the culvert work on the north side of 5th street North east of the school The Safe Routes to School grant to assist with the project is $150,000. The remainder will be paid by the City. Sinner made a motion, seconded by Tillisch to accept the bid and award the contract to Opp Construction. All voted aye on roll call vote; motion passed.
Accept canvassing results of 2010 election- Approved. Anderson made a motion, seconded by Sinner to accept the canvassing results of the 2010 election. All voted aye on roll call vote; motion passed.
Motion to Adjourn.
Brandy L. Pyle
City Auditor
ORGANIZATIONAL MEETING 7:20 PM
CITY OF CASSELTON
Tuesday June 22, 2010
Council Chambers
Present: Mayor McConnell, Councilmen Silbernagel, Tillisch, Phil Spooner, Wangler, Link, and Paul Spooner
Also Present: City Attorney Del Losing, City Engineers Brandon and Kyle Meyer, Public Works Supervisor Kevin Mayer, Auditor Brandy Pyle.
Guests: Joanne Bissett, Rube Braaten, Steve Wagner, Kya Schroeder, Diane Sporell, June Reitan and Amanda Gadas
Mayor McConnell opened the meeting and congratulated the Council on the election. Auditor Pyle noted that all the oaths of offices had been signed.
Pete Silbernagel, President of Council, Craig Tillisch, Vice President of Council- Approved
Mayor McConnell called for nominations for President of City Council. Phil Spooner made a motion, seconded by Link to nominate Pete Silbernagel as President of Council and Craig Tillisch as Vice President. All voted aye on roll call vote; Motion carried.
Portfolio Assignments- Approved. Mayor McConnell made the following portfolio assignments, with the first name being chairperson:
| 1. Finance | Silbernagel, Wangler, Tillisch |
| 2. Ordinance/Property | Phil Spooner, Wangler, Link |
| 3. Sanitation | Tillisch, Paul Spooner, Link |
| 4. Fire/Police | Link, Paul Spooner, Phil Spooner |
| 5. School/Community | Paul Spooner, Phil Spooner, Silbernagel |
| 6. Public Works<./td> | Wangler, Silbernagel, Tillisch |
A motion made by Wangler, seconded by Link to accept the portfolio assignments. All voted aye on a roll call vote; motion passed.
Attorney's Report- No Action Taken. Del Losing announced that Burgum Law Firm will be merging with Ohnstad Twitchell on July 1, 2010. Losing will still remain as the city attorney. The merge allows more flexibility for Losing and a back up for the City.
Appointed Positions- Approved. Silbernagel made a motion, seconded by Tillisch to appoint Brandy Pyle as City Auditor. All voted aye on roll call vote; motion passed.
Tillisch made a motion; seconded by Link to appoint Del Losing from Ohnstad Twitchell as City Attorney. All voted aye on a unanimous vote; motion carried.
Wangler made a motion, seconded by Silbernagel to appoint Moore Engineering as City Engineer. Tillisch had a few questions regarding the fees and services and a contract. All voted aye on roll call vote except Tillisch voted nay; Motion passed 5:1. City Engineer Kyle Meyer will distribute a copy of the 2008 proposal for the new members.
Wangler made a motion, seconded by Silbernagel, to appoint Beatrice Bachmeier as Clerk of Court. All voted aye on roll call vote; motion passed.
Mayor McConnell noted that City Forester has been putting in a lot of time since Don Larsen retired. The Council will need to discuss compensation when during budget time. Phil Spooner made a motion, seconded by Tillisch, to appoint Bill Carlson as City Forester. All voted aye on a roll call vote; motion carried.
Silbernagel made a motion, seconded by Tillisch to appointment Elwood Gunderson as City Assessor. All voted aye on roll call vote; motion passed.
Hire Lightowler Johnson for City Hall Energy Upgrades and Partial Remodel- Approved. Silbernagel made a motion, seconded by Tillisch to hire Lightowler Johnson to proved Architectural, Mechanical, Plumbing, Electrical and Structural Engineering design services for the City Hall Energy Upgrade and Partial Remodel for a lump sum fee of $22,970. All voted aye on roll call vote, except for Wangler who voted nay and Link who abstained. Motion passed. 4:1.
Lightowler Johnson representative Kya Schroeder presented four options for the city auditorium improvements. Questions were raised about expanding the kitchen and moving bathrooms. Discussion continued with questions from the Senior Citizen and Wildlife Representatives. Both groups would like to see more kitchen storage and have the bathrooms more private rather than open to the main auditorium. The cistern was also a point of discussion as it holds a lot of the runoff from the roof. The water would have to be rerouted and the cistern filled in. More outlets through out the auditorium and kitchen are also desired. The Council thought that the renovation might take 1-2 months. The Council referred further discussion to the buildings committee.
1st reading Ordinance 261- annexation of Dalrymple Addition: Approved. City Engineer Kyle Meyer Meyer the annexation plat for Dalrymple's First Addition. Link made a motion, seconded by Silbernagel to approve the first reading of ordinance 261- annexation of the Dalrymple First Addition. All voted aye on roll call vote; motion passed.
Planning and Zoning Nomination- Lee Anderson 5 year term- Approved. Wangler made a motion, seconded to Tillisch to appoint Lee Anderson to a 5 year term on the Planning and Zoning Board. All voted aye on roll call vote; motion passed.
Special Assessments Nomination- Tom Sinner Jr.: Approved. Silbernagel made a motion, seconded by Paul, to appoint Tom Sinner Jr. to the Board of Adjustments. All voted aye on roll call vote; motion passed.
Other Business
The Council discussed the Olson farmstead with regards to the sewer. Since the house lies outside city limits it does not have to hook up to the city sewer system. City Engineer Kyle Meyer noted that the house will have a septic tank. Once the land is annexed and begins development, then the house will be required to hook up to the city systems and dispose of the septic tank as per the International Building Code.
The Council also discussed the vacant homes in Casselton. There are quite a few that the Public Works Department has to mow and ultimately assess the charges to the taxes.
The Council also discussed the problem with dirt bikes pulling out in traffic.
The Council also discussed the gravel east west road at the Reservoir Park. Public Works Supervisor has tried to blade it to fix some of the frost boils. The road is very saturated due to the water table being so high in the reservoir, and the city equipment is too heavy to be able to fix the issues until it dries out.
Motion to Adjourn at 8:23 p.m.
Brandy L. Pyle
City Auditor